In my interviews with successful leaders they often stressed the importance of constructive feedback. Many stated that they would not tolerate destructive feedback themselves and some had made mistakes in their past with others when delivering feedback. They said they had been too harsh and it had backfired.
Feedback needs to be helpful. So we need to start with ourselves as leaders. Can we be respectful, professional, look at the bigger context of the situation, tap into the human condition and be supportive of the other person? If we can’t then we might want to sleep on it or request some help to get there as effectively as possible. Another leader, a mentor, a coach, a friend or your spouse could help you with your self-management. We could ask them to help us to be more supportive of the person that you want to deliver feedback to.
Constructive feedback needs to be timely. We need to balance the time needed to become constructive with the need to deal with the situation quickly. If we don’t deliver it soon after the situation, the importance and urgency of the message gets lost in the gap between the situation and the feedback.
We can be helpful by objectively stating what occurred. Respecting that we may have mismanaged the situation or that the employee wasn’t trained or oriented properly can help us behave objectively and non-judgmentally in this situation.
It is important to be solution oriented. Focusing on bringing solutions to the situation is helpful as it keeps things moving forward. Soliciting solutions from the employee you are dealing with is important because you can hear where they are at, how they would solve the situation and what they are motivated to do in this scenario. Often they are closer to the work than the leader is.
Ensuring action and follow-up closes the loop. Creating actions together ensures the situation will be worked on and corrected. Ensuring accountability loops and follow-up helps both of you to know that the situation will be dealt with properly. Ongoing effort, action and focus enables the change you want to see happen.
Leaders can ensure they are constructive by:
- Having the discipline to deal with the situation in a timely way and ensuring they are managing the situation in a constructive way
- Remembering that they themselves or the organization’s orientation or training may be part of the problem
- Remembering that we are all have human foibles
- Remembering that support of employees enables staff to hear constructive feedback
- Talk about the specifics of the situation, what occurred that needs further effort or correction
- Deliver your feedback objectively without the intent to judge
- Preserve the self-esteem of the employee
- Be respectful
- Be clear
- Be solution and action oriented
Let me know if you would like to attend the free teleconference; Accountability Enables Success – Sept. 15th from 12:00 noon to 1:00 p.m.
There are also just two spots left in Chocolate Villa – Leadership Workshop for Executive Women – Oct. 24-28th at the Paintbox Lodge in Canmore, Alberta